Last updated: 18 August 2026

Privacy Policy

MNR Ltd respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, create an account, submit your CV, apply for a vacancy, register as a candidate, submit a vacancy, contact us or otherwise use our recruitment and administration services.

1. Who we are

MNR Ltd provides specialist recruitment and administration services to the maritime, offshore, drilling and related industries.

For the purposes of applicable data protection law, the data controller responsible for your personal information is:

Merchant Navy Resources Limited
Company Number: 04410470
Registered Office: Bank Gallery, High Street, Kenilworth, CV8 1LY, United Kingdom

Website: www.mnrltd.com
Email: info@mnrltd.com

In this Privacy Policy, references to “MNR”, “we”, “us” or “our” mean the organisation responsible for processing your personal information.

2. Information we collect

The information we collect depends on how you interact with us.

Candidate and job applicant information

If you register as a candidate, create an account, submit a CV or apply for a vacancy, we may collect information including:

your name and contact details;
date of birth;
nationality, citizenship and right-to-work information;
CV, employment history and previous positions;
education, qualifications and professional certifications;
maritime licences, STCW certification, Certificates of Competency and other relevant qualifications;
sea-service and vessel experience;
training records;
availability and employment preferences;
salary or remuneration expectations;
passport, visa or work-permit information where required;
references and referee contact details;
information supplied as part of job applications or correspondence with us;
records of vacancies you have applied for or been considered for; and
documents you upload to your candidate profile.

For certain positions, we may also need to process additional information relating to medical fitness, background checks or other information required by an employer, vessel operator, flag state, regulatory authority or applicable law.

We will only request information that we reasonably believe is necessary for recruitment or related services.

Client and employer information

If you use MNR to recruit personnel or provide vacancies, we may collect:

your name;
company or organisation;
job title;
business contact details;
correspondence with MNR;
vacancy and recruitment requirements;
information regarding candidates you interview or engage; and
information required to administer our contractual relationship with you.

Website account information

When you create an account, we may collect:

your name;
email address;
username;
account preferences;
login and security information; and
records associated with your account activity.

Passwords are stored using appropriate security measures and are not available to MNR staff in readable form.

Contact and enquiry information

If you contact us through the website, by email, telephone or through another communication channel, we may retain:

your name;
contact information;
the contents of your enquiry; and
any subsequent correspondence.

Technical information

When you use our website, certain technical information may be collected automatically, including:

IP address;
browser type and version;
device type;
operating system;
date and time of access;
pages visited;
referring website or source; and
website security and diagnostic information.

We use this information where necessary to operate, protect, maintain and improve the website.

3. How we obtain your information

We may obtain personal information:

directly from you;
when you create or update a candidate account;
when you upload a CV or supporting documentation;
when you apply for a vacancy;
when you communicate with an MNR recruitment consultant;
from employers or clients in connection with an application or placement;
from referees you have nominated;
from recruitment platforms or job boards through which you have chosen to make your information available;
from publicly available professional sources where appropriate; and
from regulatory, certification or verification bodies where verification is necessary and legally permitted.

Where we obtain your information from another source, we will process it only where we have an appropriate lawful basis to do so.

4. How we use your information

We may use your personal information to:

create and administer your candidate account;
assess your suitability for vacancies;
match your skills, qualifications and experience with suitable opportunities;
communicate with you about vacancies and applications;
submit your details to prospective employers or clients where appropriate;
arrange interviews;
verify qualifications, certificates, references and employment history;
assist with recruitment and placement;
administer employment-related or placement documentation where this forms part of our service;
provide recruitment services to our clients;
maintain records of our dealings with candidates and clients;
improve our services and website;
maintain the security and integrity of our systems;
prevent fraud, misuse and unauthorised access;
comply with legal and regulatory obligations; and
establish, exercise or defend legal claims.

We will not use your personal information for purposes that are incompatible with the purposes for which it was originally collected unless permitted by law.

5. Our lawful bases for processing

We only process personal information where we have a lawful basis for doing so.

Depending on the circumstances, this may include:

Contract and steps before entering into a contract

We may process your information where necessary to provide services you have requested, manage your candidate registration, process an application or take steps in connection with a potential employment or contractual arrangement.

Legitimate interests

We may process information where this is necessary for our legitimate business interests and those interests are not overridden by your rights and freedoms.

These interests may include:

providing recruitment services;
identifying suitable candidates for vacancies;
maintaining relationships with candidates and clients;
administering our business;
improving our services;
protecting our website and IT systems; and
preventing fraud and misuse.

Legal obligations

We may process information where necessary to comply with legal, regulatory, taxation, employment or other obligations applicable to us.

Consent

Where required, we may ask for your consent before processing particular information or using it for a particular purpose.

Where processing is based on consent, you may withdraw that consent at any time. Withdrawal will not affect processing carried out lawfully before consent was withdrawn.

6. Special category and sensitive information

Recruitment within the maritime and offshore sectors may sometimes require information that is considered particularly sensitive under data protection law.

This could include, where relevant to a position:

medical or fitness information;
information relating to health restrictions;
information revealing racial or ethnic origin; or
other special category information.

We will only process this type of information where it is necessary, proportionate and permitted by law, and where an appropriate additional legal condition for processing applies.

Where a role requires criminal-record or background information, such information will only be processed where permitted by law and where it is necessary for the particular position or regulatory requirement.

7. Sharing your information with prospective employers

A key part of our recruitment service involves introducing candidates to prospective employers.

Where appropriate, we may share relevant candidate information with:

shipowners;
vessel managers;
crewing managers;
offshore operators;
drilling companies;
yacht managers or operators;
maritime employers; and
other organisations seeking personnel through MNR.

Information shared may include your CV, qualifications, experience, certifications, availability and other information relevant to the vacancy.

We aim to disclose only information that is reasonably necessary for the recruitment process.

8. Other organisations we may share information with

We may also share personal information with trusted organisations where reasonably necessary, including:

IT, website hosting and cloud service providers;
recruitment software and communications providers;
professional advisers, accountants, auditors and legal advisers;
qualification or certification verification services;
background-check providers where appropriate;
government, regulatory, law-enforcement or taxation authorities where legally required; and
other service providers acting on our behalf.

Where organisations process personal information on our behalf, we require appropriate contractual and security safeguards.

We do not sell your personal information.

9. International recruitment and transfers

MNR operates in an international industry. Prospective employers, vessel operators and other organisations involved in a recruitment process may be located outside the United Kingdom.

As a result, your personal information may sometimes be transferred to or accessed from countries outside the UK.

Where data protection law requires additional safeguards for an international transfer, we will take appropriate steps to protect your information. These may include using recognised contractual safeguards, relying on applicable adequacy arrangements or using another legally permitted transfer mechanism.

Before submitting information to an overseas organisation, we will consider the nature of the information, the purpose of the disclosure and the safeguards that are appropriate in the circumstances.

10. How long we keep your information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected and to satisfy legal, regulatory, contractual or legitimate business requirements.

Candidate information may be retained so that we can consider you for future employment opportunities as well as vacancies for which you originally applied.

We periodically review candidate information and may contact you to confirm that your details remain accurate and that you wish to remain registered with MNR.

You may ask us at any time to close your candidate account or delete information that we are no longer required to retain.

Some information may need to be retained for longer where required for:

legal or regulatory compliance;
financial and accounting records;
contractual records;
the establishment, exercise or defence of legal claims; or
fraud prevention and security.

When personal information is no longer required, we will securely delete or anonymise it.

11. Keeping your information accurate

The nature of maritime recruitment means that qualifications, certificates, employment history and availability can change regularly.

We encourage candidates to keep their profile and supporting documentation up to date.

You may update information through your candidate account where this functionality is available or contact MNR to request that inaccurate information is corrected.

12. Cookies and similar technologies

Our website uses cookies and similar technologies to operate correctly, maintain security, remember preferences and, where enabled, help us understand how visitors use the website.

These may include:

Strictly necessary cookies

These are required for functions such as:

account login;
website security;
session management;
remembering privacy or cookie preferences; and
completing forms.

Functional cookies

These may be used to remember choices and provide enhanced website functionality.

Analytics cookies

Where analytics services are enabled, cookies or similar technologies may be used to help us understand how visitors interact with the website and improve its performance.

Third-party cookies

Some website functions may be provided by third parties, such as maps, embedded media or other external services. These services may set their own cookies when their content is loaded.

Where consent is required before a cookie or similar technology can be used, it will not be activated until the appropriate choice has been made through our cookie controls.

You can review or change your cookie preferences through the website's cookie settings where available.

Further details about individual cookies may be provided in our cookie settings or Cookie Policy.

13. Embedded and third-party content

Our website may contain links to or embedded content from third-party websites and services.

When you interact with third-party content, those organisations may collect information about you in accordance with their own privacy policies.

MNR is not responsible for the privacy practices of third-party websites. We recommend reviewing their privacy information before providing personal information to them.

14. Security of your information

We take appropriate technical and organisational measures to protect personal information against:

unauthorised access;
accidental loss;
misuse;
alteration;
disclosure; and
destruction.

Access to personal information is restricted to staff and service providers who require it for legitimate business purposes.

Although we take reasonable measures to protect information, no internet-based system can be guaranteed to be completely secure.

15. Password resets and account security

If you request a password reset, we may process information such as your email address, IP address and other security information to verify and protect the reset process.

We may also retain security logs where necessary to identify suspicious activity and protect user accounts.

16. Your data protection rights

Depending on the circumstances and the lawful basis on which we process your information, you may have the right to:

access the personal information we hold about you;
correct inaccurate or incomplete information;
request deletion of your personal information;
restrict how we use your personal information;
object to certain types of processing;
receive certain information in a portable format;
withdraw consent where processing is based on consent; and
complain about how your information has been handled.

These rights are not absolute and may be subject to exemptions or legal requirements.

To exercise your rights, please contact us using the details provided below.

We may need to verify your identity before responding to a request.

17. Your right to object

You have the right to object to processing of your personal information where we rely on legitimate interests as our lawful basis.

If you object, we will stop the relevant processing unless we have compelling legitimate grounds to continue or the information is required for the establishment, exercise or defence of legal claims.

18. Automated decision-making

MNR does not make recruitment decisions that produce legal or similarly significant effects on candidates solely by automated means unless we specifically inform you otherwise.

Technology may be used to assist with searching, filtering or matching candidate information, but recruitment decisions involve appropriate human involvement.

19. Marketing and job alerts

If you ask to receive job alerts or other recruitment communications, we may use the contact details you provide to send information relevant to your preferences.

Where consent is required, we will obtain it before sending such communications.

You can unsubscribe from job alerts or marketing communications at any time by using the unsubscribe option provided or by contacting us.

Transactional or service-related messages concerning your account, applications or recruitment activity are not marketing messages and may still be sent where necessary.

20. Data protection complaints

If you have a concern about how we have handled your personal information, please contact us first so that we have an opportunity to investigate and respond.

You can contact us at:

MNR Ltd
Email: info@mnrltd.com

You also have the right to raise a complaint with the Information Commissioner's Office (ICO), the UK's independent data protection regulator.

21. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, website, technology or legal obligations.

When changes are made, the revised policy will be published on this website and the Last updated date at the top of the page will be amended.

Where a change materially affects how we use personal information, we will take reasonable steps to bring the change to the attention of affected users.

22. Contact us

If you have any questions about this Privacy Policy, how we use your personal information or your data protection rights, please contact:

MNR Ltd
Email: info@mnrltd.com